Job Openings >> Cannabis Administrative Assistant - Sales
Cannabis Administrative Assistant - Sales
Summary
Title:Cannabis Administrative Assistant - Sales
ID:1956
Department:Sales/Inventory
Salary Range:$14.25 per hour
Description
Grow Op Farms, the leading I-502 producer by volume of top-shelf cannabis in the state of Washington, is hiring a part-time  Administrative Assistant - Sales, for their Spokane Valley location. This part-time position is in a high-volume, fast paced, production driven environment.
The ideal candidate will have excellent verbal and written communication as well as the ability to multi-task to stay on track.  This is a part-time position offering a schedule of Tuesday - Thursday, 11:30am - 4:30pm.
*For consideration, please submit a resume and cover letter in addition to your completed online application. A resume does not replace application work history.*
Job Summary
This position is responsible for providing administrative support to sales and inventory management  in all day to day clerical and administrative duties and acts as a liaison between the sales teams and their clientele. Supports and adheres to company’s Standards of Conduct & Discipline.
Job Duties/Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.
  1. Updates daily all shared sheets including department schedules, team Basecamps, and R & I sheet.
  2. Updates time off calendar with all time off requests once approved by management.
  3. Keeps timecards up to date and payroll completed on time for each pay period.
  4. Delivers items to be filed to office managers/ building managers including but not limited to new hire paperwork, time off request sheets, work order requests, billing statements, packing slips etc.
  5. Reviews applicant resumes, and schedules interviews as needed.
  6. Prepares, proofs, and edits documents, correspondence, spreadsheets, and reports as directed, ensuring accuracy and meeting all established deadlines.
  7. Ensures upkeep of Panda Portal including current product information and images, client profiles, system updates, preparation of weekly inventory and offer templates, and other items as assigned which may require entering the grow and production areas of the facility.
  8. Provides support to VMI Order Representative team as assigned, including but not limited to: processing inventories weekly using spreadsheets and multiple data sources, completing order edits/approvals at the end of each week, and preparing proposals to be sent to clients.
  9. Performs VMI Order Representative job processes to fill in as needed to cover weekly order needs.
  10. Provides high quality customer service using professionalism, confidentiality, and good judgment at all times.
  11. Schedules vendor day(s) with team and client including tracking, client confirmation, and follow up.
  12. Schedules vendor facility tour(s) with team and client including tracking, client confirmation; Facility Management Team scheduling coordination and travel if applicable.
  13. Works with team members to ensure all needed items are provided including business cards, ID Badge, company AMEX, vendor kit items, samples, etc… and provides items to driver coordinator to be sent out on trucks for team members as needed.
  14. Maintains consistent, professional, and effective communication between COO, Sales and Inventory departments, Processing departments, and clients regarding returns, credits/refunds, merchandise, and Pax order fulfillment status.
  15. Assists team and clients with inquiries pertaining to vendor days, credits/refunds, company FAQs, and other items as assigned by management.
  16. Performs all other duties/responsibilities as necessary or assigned. Assists with Research and Development projects as assigned.
Job Qualifications
To perform this job successfully, an individual must meet the minimum qualifications listed below.  These qualifications are representative of the knowledge, skill and/or ability required to perform this job.  
  • Must be 21 years of age or older
Education/Experience:  to perform this job successfully, an individual must have: 
  • High School Diploma, a General Education Degree, or an equivalent combination of education and experience.
  • 2 – 5 years of administrative experience with increasing responsibility.
  • Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel).
  • Excellent oral and written communication skills.
Physical Abilities:  to perform this job successfully, an individual must be able to:
  • Frequently sit or stand for long periods of time doing repetitive tasks with hands, pull/push, carry up to 25 pounds, and grasp, walk, reach, taste, or smell.
  • Occasionally climb, stoop/crouch, crawl, carry up to 50 pounds, talk, or hear.
  • Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color blindness)
Mental & Other Skills/Abilities: to perform this job successfully, an individual must have: 
  • Adaptability:  ability to adapt to changes, delays, or unexpected events in the work environment; manage competing demands and prioritize tasks; change approach or method to best fit the situation.
  • Analytical Ability:  ability to maintain focus for extended periods of time.
  • Interpersonal Skills:  ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relation.
  • Language Ability:  ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence and effectively present information in one-on-one or small group situations to customers, clients, and other employees.
  • Problem Solving Ability:  ability to identify and/or prevent problems before they occur; formulate alternative solutions to problems when necessary; transfer learning from past experiences to new experiences of similar nature.
  • Quality Management:  ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others;  ability to constructively apply feedback to improve performance; ability to generate ideas to improve and promote quality in work. 
Workplace Environmental Conditions
While performing the essential duties/responsibilities of this job, the employee will be:
  • Noise Conditions: exposed during a shift to constant or intermittent moderate to loud noise levels.
  • Injury Exposure: occasionally exposed to workplace hazards or to potential injuries.
  • Atmospheric Exposures: exposed to dusts, fumes, vapors, or mists that could affect the occupational health of the employee.
  • Toxic Chemicals:  may be exposed to some toxic or caustic chemicals.

Alternatively, you can apply to this job using your profile on one of the following sites: