Job Openings >> Administrative Assistant - Direct Support
Administrative Assistant - Direct Support
Summary
Title:Administrative Assistant - Direct Support
ID:1568
Department:Administrative/Office
Salary Range:$14 per hour
Description

Grow Op Farms, the leading I-502 producer by volume of top-shelf cannabis in the state of Washington is hiring an Administrative Assistant - Direct Support for their Spokane Valley Location.

This is a Full-Time position in a high-volume, fast paced production driven environment. The ideal candidate is organized, good with direction and follow through, will have excellent verbal and written communication as well as the ability to multi-task to stay on track. Full-Time schedules consist of 40 hours per week with the opportunity for overtime to meet business needs. Affordable benefits offered within 90 days: medical, dental, vision, accident, and life.


*For consideration, please submit a resume and cover letter in addition to your completed online application. A resume does not replace application work history.*


Job Summary
This position is responsible for assisting management in day to day clerical and administrative duties to support the Director of Agriculture & the Director of Facilities.  Supports and adheres to the company's Standards of Conduct & Discipline.

Job Duties/Responsibilities
To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.

  1. Prepares proofs and edits documents, correspondence, spreadsheets, and reports as directed, ensuring accuracy and meeting all established deadlines.
  2. Answers and direct phone calls, take messages, and fields/answers all routine and non-routine questions.
  3. Maintains both digital and paper filing systems, sorts and directs communications, and maintains accurate and updated schedules across multiple projects.
  4. Provides high-quality customer service using professionalism, confidentiality, and good judgment.
  5. Prepares, coordinates, and organizes travel, and general logistics as required to include reservations, meetings, team notifications, and distribution of meeting materials and minutes.
  6. Assists in project management activities, including scheduling, tracking of contracts, payments, and physical equipment.
  7. Prepares expense reports at both individual and project levels.
  8. Monitors purchase agreements, contracts, multiple accounts and performs other basic accounting tasks ensuring accuracy and meeting all established deadlines.
  9. Assist in developmental planning and research activities.
  10. Assists with Research & Development projects as assigned
  11. Performs all other duties/responsibilities as necessary or assigned

Job Qualifications
To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job.

  • Must be 21 years old or older.

Education/Experience: to perform this job successfully, an individual must have:

  • A High School Diploma or a General Education Degree or an equivalent combination of education and experience.
  • One (1) years’ administrative experience providing high quality customer service using professionalism, confidentiality, and good judgment.
  • Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel)

Physical Abilities: To perform this job successfully, an individual must be able to:

  • Frequently sit or stand for long periods of time doing repetitive tasks with hands, pull/push, carry up to 10 pounds, and grasp.
  • Frequently walk, reach, and taste, or smell.
  • Occasionally climb, stoop,crouch, crawl, carry up to 25 pounds, talk, or hear.
  • Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color blindness).

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the:

  • Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
  • Analytical Ability: ability to maintain focus for extended periods of time.
  • Computer/Technical Ability: working knowledge of Word Processing software and Spreadsheet software
  • Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations.
  • Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos. ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one’s work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.

Workplace Environmental Conditions
While performing the essential duties/responsibilities of this job, the employee will be:

  • Noise Conditions: exposed during a shift to constant or intermittent moderate to loud noise levels.
  • Injury Exposure: occasionally exposed to workplace hazards or to potential injuries.
  • Atmospheric Exposures: exposed to dusts, fumes, vapors, or mists that could affect the occupational health of the employee.
  • Toxic Chemicals: may be exposed to some toxic or caustic chemicals